In today’s digital world, we shop for a variety of things on the internet. That includes items for the workplace. But what about office technology?
Within this article, we’ll discuss the advantages and drawbacks between shopping online vs. working with a Managed Print provider for your office printer and copier needs. This will include:
The difference might surprise you when you view your office technology as a productivity enhancer that streamlines processes, instead of a transactional way to do administrative work.
Online stores offer convenience and accessibility at your fingertips. With just a few clicks, businesses can browse a wide range of printers, compare prices, read reviews and make a purchase.
This ease of access makes online shopping for office technology, an attractive option for companies searching for a bargain. However, do these businesses actually find cheaper office technology alternatives? Or do they end up spending more money, in the long run?
While online stores offer a variety of products, they often lack the expertise and information needed to make the best decision for your specific business needs.
An online store can offer an office printer or copier for sale and send it in a box, to your office. But do you have the knowledge (or staff) to connect the device to your network? Do you know best practices for security set-up measures to deter cyberthreats? What are your thoughts on firmware management and cadence to update the software? Speaking of software, will you need print management software to increase secure printing and decrease printed documents left behind on the printer? What will happen when your device needs maintenance or service?
In addition, purchasing through an online store will require a large upfront investment of money. Sure, you may be able to access a short-term financing option. But oftentimes businesses have found that working with a Managed Print provider can offer better financing options as well as flexible leases, too.
What else do Managed Print providers offer businesses? Read on to learn more.
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Managed Print providers offer a comprehensive approach to managing your printing needs. Unlike shopping on an online website, Managed Print providers will conduct an in-depth analysis of your current printing environment and recommend tailored solutions that align with your business objectives. They work closely with you to understand your office's specific requirements, ensuring that you receive the most appropriate hardware, software and services.
The role of a Managed Print provider extends beyond just supplying printers. They offer ongoing support and maintenance options, ensuring that your devices are always in optimal working condition. This proactive approach helps to minimize downtime and keep your staff productive and efficient.
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One of the key advantages of working with a Managed Print provider is the range of value-added services they offer. These services can include in-person equipment training sessions for staff, automatic toner replenishment, print fleet monitoring, comprehensive maintenance plans, firmware management options, additional print security options and leasing solutions.
By outsourcing these tasks to a Managed Print provider, your business can save time and resources, allowing your team to focus on core activities.
Additionally, Managed Print providers give you access to advanced reporting and analytics that reveal insights into your printing usage and costs. This data can help you make informed decisions about how to optimize your print fleet and reduce expenses.
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Every business has unique printing needs, that’s why a one-size-fits-all approach rarely works. Managed Print providers take the time to understand your specific requirements and offer customized solutions that cater to your business. They consider factors such as the volume of printing, types of documents, security requirements and budget constraints to recommend the best devices and services for your organization.
This personalized approach ensures that you are not overpaying for features you don't need or compromising on essential functionalities. It also enables you to scale your printing infrastructure as your business grows, ensuring long-term efficiency and cost-effectiveness.
When you choose Gordon Flesch Company (GFC) as your Managed Print provider, you gain access to a team of experts dedicated to optimizing your print environment. Our Account Executives work closely with you, conducting regular meetings to review the usage trends of your print fleet and discuss future business goals. These sessions provide valuable insights into how to best optimize your print infrastructure, ensuring that it evolves with your business needs.
In addition, GFC offers a range of tailored solutions, from hardware and software recommendations to comprehensive maintenance and support services. We even have our own, in-house leasing (GFC Leasing) services with flexible terms to suit your business needs and budget.
Our commitment to customer satisfaction and ongoing improvement makes us the ideal partner for managing your print needs efficiently and effectively. Contact us today, to schedule your free, no-obligation business technology needs assessment.
