In today's digital age, an office scanner is an indispensable tool for businesses aiming to digitize their paperwork efficiently. Organizations in the law, healthcare and insurance industries are especially known to have larger scanning needs – although we’ve seen a variety of businesses contact us to discuss adding scanning to their multifunctional printer capabilities or adding a stand-alone unit.
An office scanner converts physical documents into digital files, making them easier to store, share and retrieve. Scanners are used to digitize patient charts, legal documents and other records, often becoming part of larger electronic systems that enhance data security and compliance.
For a comprehensive overview of how businesses are utilizing this technology, check out our guide on Common Uses for an Office Scanner.
The hardware of a scanner plays a crucial role in determining its performance. There are different types of scanners available, including sheet-fed, flatbed and handheld scanners. Each type is designed for specific scanning needs and environments. To learn more about the various components and functions of office scanners, explore our article on 3 Scanner Functions You Didn't Know You Needed.
For businesses that require high-speed scanning and large volume capacity, investing in a scanner with a robust automatic document feeder (ADF) is essential. For example, the Canon imageFORMULA DR-M160II document scanner can scan up to 60 pages per minute and handle up to 7,000 pages in a typical workday, making it ideal for high-demand environments.
RELATED: How to Scan Multiple Pages Into One PDF
Scanner drivers are the software that enable the hardware to function effectively. Advanced drivers offer a range of features that can significantly improve the scanning process. These include misfeed detection, brightness adjustment and image enhancement capabilities.
Modern scanners come with features like skew detection, staple detection and ultrasonic double feed detection to ensure that scanning is accurate and efficient. These advanced driver functions help in reducing errors and improving the overall quality of the scanned documents.
Application-level capabilities add another layer of functionality to your scanner. Many scanners come bundled with software that offers features such as searchable PDF creation, editing tools, and mobile scanning support.
For instance, Canon scanners offer cloud connectors that allow documents to be automatically scanned and sent to cloud services like Google Drive, Dropbox and SharePoint. These capabilities make it easier to manage and share scanned documents, enhancing productivity and collaboration within the organization.
When choosing a scanner for your business, it's essential to consider the key factors designed to ensure high-quality scans. In working with our customers, we’ve found that these seven factors are excellent things to evaluate when you are looking to determine which model of scanning device will best fit your organization:
Scanners that are high quality, don’t have to be hard to find. The Gordon Flesch Company offers a wide range for any need. High-volume imaging or high-resolution color scans – we’ve got you covered. Contact us to discuss your scanning needs. You’ll learn how Gordon Flesch Company takes the worry out of managing your office equipment.
