Is your business looking to reduce expenses and enhance operational efficiency? Bundling print services might be the right transformative strategy for your budget. By consolidating various print-related functions into a single, cohesive service package, businesses can streamline their processes, minimize waste and allocate resources more effectively.
Bundling print services has been a game-changer for businesses in a wide variety of industries. Is it right for yours? Here’s what you’ll need to know:
RELATED: Managed Services
Printers. Multi-function devices. Scanners. Fax machines. Do you know how many your company is using? Can you guess how much they are being used or how much they cost you each month? If you wanted to consolidate and manage your printers as a single print fleet for cost efficiency, would you know how to do this? If you are struggling to answer any of the above questions, then you know that your print resources may be out of control.
Gordon Flesch Company (GFC) has been in business since 1956 and if there's one thing we've learned from our experience, it's that every business has a choice to make when it comes to their print environment. Either keep adding single devices as your business grows, or evaluate the total needs of your business and streamline your print environment to optimize usage and decrease wasted resources.
Managed Print Services (MPS) is a solution offered by office technology providers to streamline and manage an organization's printers and copiers. This service helps businesses cut costs, streamline processes, improve security, and provide a more efficient print environment for their users.
The specifics of how this is done differ by provider, which is why it’s best to evaluate your options carefully before signing a Managed Print agreement. Look for a provider that understands your business needs both today and as you grow.
One question that has been known to stump even the most experienced IT person is, “When does a printer or copier's toner need to be replaced?”
If you have a fleet of printers, an MPS provider can use print monitoring software to send the right supplies just when needed directly to the correct copier, MFP or printer. This just-in-time (JiT) inventory strategy ensures that no excess toner is being purchased and that your inventory is being properly rotated.
A JiT strategy means you don’t have to buy and stock toner yourself, eliminating piles of toner around the office to track and inventory. Instead, toner inventory is managed through your MPS provider and delivered as needed. This minimizes expensive stockpiles of supplies sitting around and ensures that your inventory is managed efficiently.
At GFC, we call our Managed Print Services imageCARE+. Our approach is to manage all things print, and we mean it. If you have a device at your organization that prints or handles documents, we can manage it and make it more efficient. Our goal is to develop an organization-specific roadmap designed to create an efficient and tightly managed print environment.
With imageCARE+, your company can know if it is getting the best use out of its machines or whether resources are being wasted. GFC’s MPS Business Analysts begin by assessing the number and deployment of devices at your organization and create a strategic plan to lower power consumption, improve workflow potential and reduce print-related operating costs.
The bottom line is that printing inefficiencies waste time and money. Your staff may be printing to devices which aren’t best suited to their needs. If a device is down, people may print to it without realizing, then must go back and forth between the printer and their computer to figure out what went wrong. And when someone prints a document and it comes out wrong, paper and ink are wasted!
At Gordon Flesch Company, Managed Print is more than just printer service. Our imageCARE+ service program takes a modern, holistic approach to managing print technology and workflows. Contact us today for a free printer assessment to find out if your company would benefit from imageCARE+.
